Free Event Planning Budget Layout Template
Event Planning Budget Layout
Prepared By: [Your Name]
Event Information
-
Event Name:
-
Event Date:
-
Event Location:
Income/Revenue
|
Source |
Amount |
Notes |
|---|---|---|
|
Ticket Sales |
$ |
|
|
Sponsorships |
$ |
|
|
Donations/Other Revenue |
$ |
|
|
Total Income |
$ |
Expenses
Venue Costs
|
Expense |
Estimated Cost |
Actual Cost |
Notes |
|---|---|---|---|
|
Venue Rental Fee |
$ |
$ |
|
|
Audio/Visual Equipment |
$ |
$ |
|
|
Furniture Rentals |
$ |
$ |
|
|
Venue Security |
$ |
$ |
|
|
Cleaning Fees |
$ |
$ |
|
|
Total Venue Costs |
$ |
$ |
Catering & Beverages
|
Expense |
Estimated Cost |
Actual Cost |
Notes |
|---|---|---|---|
|
Catering (per person) |
$ |
$ |
|
|
Beverage Service |
$ |
$ |
|
|
Snacks/Other Food Items |
$ |
$ |
|
|
Total Catering Costs |
$ |
$ |
Entertainment & Activities
|
Expense |
Estimated Cost |
Actual Cost |
Notes |
|---|---|---|---|
|
DJ/Band/Performer Fees |
$ |
$ |
|
|
Party Rentals (Games, etc) |
$ |
$ |
|
|
Decorations & Themes |
$ |
$ |
|
|
Total Entertainment |
$ |
$ |
Marketing & Promotion
|
Expense |
Estimated Cost |
Actual Cost |
Notes |
|---|---|---|---|
|
Digital Advertising |
$ |
$ |
|
|
Flyers/Print Materials |
$ |
$ |
|
|
Social Media Campaign |
$ |
$ |
|
|
Event Website/Platform |
$ |
$ |
|
|
Total Marketing Costs |
$ |
$ |
Staff & Volunteers
|
Expense |
Estimated Cost |
Actual Cost |
Notes |
|---|---|---|---|
|
Staff/Volunteer Fees |
$ |
$ |
|
|
T-shirts/Uniforms |
$ |
$ |
|
|
Training & Preparation |
$ |
$ |
|
|
Total Staff Costs |
$ |
$ |
Miscellaneous
|
Expense |
Estimated Cost |
Actual Cost |
Notes |
|---|---|---|---|
|
Insurance |
$ |
$ |
|
|
Permits & Licenses |
$ |
$ |
|
|
Transportation |
$ |
$ |
|
|
Gifts/Thank You Items |
$ |
$ |
|
|
Total Miscellaneous |
$ |
$ |
Grand Total
|
Category |
Estimated Cost |
Actual Cost |
|---|---|---|
|
Total Income |
$ |
$ |
|
Total Expenses |
$ |
$ |
|
Profit/Loss |
$ |
$ |
