Free Event Cost Breakdown Template
Event Cost Breakdown
Prepared By: [Your Name]
At [Your Company Name], we aim to provide exceptional experiences for clients, partners, and employees. For our upcoming corporate event, we have detailed the cost breakdown for transparency and effective budgeting, ensuring the event reflects our professionalism and excellence.
Venue
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Rental Fee: $3,000
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Security Deposit: $500
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AV Equipment: $1,000
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Venue Insurance: $250
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Parking Fees: $300
Total Venue Cost: $5,050
Catering
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Food (Per Person): $50 × 100 guests = $5,000
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Beverages: $10 × 100 guests = $1,000
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Service Staff: $500
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Cake/Other Desserts: $300
Total Catering Cost: $6,800
Decor & Design
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Table Settings: $500
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Centerpieces: $300
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Flowers: $200
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Lighting: $400
Total Decor Cost: $1,400
Entertainment
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DJ/Band: $1,500
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Speaker Fees: $2,000
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Sound System Rental: $800
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Miscellaneous Entertainment: $500
Total Entertainment Cost: $4,800
Marketing & Promotion
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Invitations: $200
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Social Media Ads: $400
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Print Materials: $300
Total Marketing Cost: $900
Staffing
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Event Coordinator: $1,500
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Security Staff: $600
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Volunteer Snacks & T-Shirts: $200
Total Staffing Cost: $2,300
Transportation & Logistics
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Shuttle Service: $800
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Event Signage: $250
Total Transportation & Logistics Cost: $1,050
Miscellaneous Expenses
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Contingency Fund (10%): $1,500
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Other Fees: $400
Total Miscellaneous Cost: $1,900
