Free Corporate Event Budget Format Template

Corporate Event Budget Format


Event Name:
Event Date:
Event Location:
Event Coordinator/Manager: [Your Name] | [Your Company Name]


1. Venue and Location Costs

Item

Estimated Cost

Actual Cost

Notes

Venue Rental

Security

Insurance

Parking Fees

Venue Setup and Decoration

Audio/Visual Equipment Rental

Other Venue-related Expenses

Total Venue Costs


2. Catering and Food

Item

Estimated Cost

Actual Cost

Notes

Breakfast/Brunch

Lunch

Dinner

Coffee/Tea Stations

Snacks & Beverages

Special Dietary Requirements

Catering Service Fees

Total Catering Costs


3. Transportation

Item

Estimated Cost

Actual Cost

Notes

Transportation (Shuttle/Bus)

Flights (if applicable)

Car Rentals

Taxis or Ride-sharing

Other Transport Costs

Total Transportation Costs


4. Marketing and Promotion

Item

Estimated Cost

Actual Cost

Notes

Invitations/Save the Date

Digital Marketing (Ads)

Print Marketing (Flyers, Banners)

Social Media Promotion

Other Marketing Expenses

Total Marketing Costs


5. Entertainment and Speakers

Item

Estimated Cost

Actual Cost

Notes

Speaker/Presenter Fees

Entertainment (Live Bands, DJs)

Performer/Artist Fees

Event MC Fees

Other Entertainment Costs

Total Entertainment Costs


6. Event Materials and Supplies

Item

Estimated Cost

Actual Cost

Notes

Event Programs/Handouts

Decorations

Name Tags/Badges

Registration Materials

Giveaways and Swag

Other Event Supplies

Total Materials Costs


7. Miscellaneous Costs

Item

Estimated Cost

Actual Cost

Notes

Staff or Volunteer Expenses

Event Insurance

Contingency Fund

Miscellaneous Costs

Total Miscellaneous Costs


8. Grand Total

Category

Estimated Cost

Actual Cost

Notes

Total Venue Costs

Total Catering Costs

Total Transportation Costs

Total Marketing Costs

Total Entertainment Costs

Total Materials Costs

Total Miscellaneous Costs

Grand Total


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