Free Corporate Event Budget Format Template
Corporate Event Budget Format
Event Name:
Event Date:
Event Location:
Event Coordinator/Manager: [Your Name] | [Your Company Name]
1. Venue and Location Costs
Item |
Estimated Cost |
Actual Cost |
Notes |
---|---|---|---|
Venue Rental |
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Security |
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Insurance |
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Parking Fees |
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Venue Setup and Decoration |
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Audio/Visual Equipment Rental |
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Other Venue-related Expenses |
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Total Venue Costs |
2. Catering and Food
Item |
Estimated Cost |
Actual Cost |
Notes |
---|---|---|---|
Breakfast/Brunch |
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Lunch |
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Dinner |
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Coffee/Tea Stations |
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Snacks & Beverages |
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Special Dietary Requirements |
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Catering Service Fees |
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Total Catering Costs |
3. Transportation
Item |
Estimated Cost |
Actual Cost |
Notes |
---|---|---|---|
Transportation (Shuttle/Bus) |
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Flights (if applicable) |
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Car Rentals |
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Taxis or Ride-sharing |
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Other Transport Costs |
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Total Transportation Costs |
4. Marketing and Promotion
Item |
Estimated Cost |
Actual Cost |
Notes |
---|---|---|---|
Invitations/Save the Date |
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Digital Marketing (Ads) |
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Print Marketing (Flyers, Banners) |
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Social Media Promotion |
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Other Marketing Expenses |
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Total Marketing Costs |
5. Entertainment and Speakers
Item |
Estimated Cost |
Actual Cost |
Notes |
---|---|---|---|
Speaker/Presenter Fees |
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Entertainment (Live Bands, DJs) |
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Performer/Artist Fees |
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Event MC Fees |
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Other Entertainment Costs |
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Total Entertainment Costs |
6. Event Materials and Supplies
Item |
Estimated Cost |
Actual Cost |
Notes |
---|---|---|---|
Event Programs/Handouts |
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Decorations |
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Name Tags/Badges |
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Registration Materials |
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Giveaways and Swag |
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Other Event Supplies |
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Total Materials Costs |
7. Miscellaneous Costs
Item |
Estimated Cost |
Actual Cost |
Notes |
---|---|---|---|
Staff or Volunteer Expenses |
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Event Insurance |
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Contingency Fund |
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Miscellaneous Costs |
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Total Miscellaneous Costs |
8. Grand Total
Category |
Estimated Cost |
Actual Cost |
Notes |
---|---|---|---|
Total Venue Costs |
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Total Catering Costs |
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Total Transportation Costs |
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Total Marketing Costs |
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Total Entertainment Costs |
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Total Materials Costs |
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Total Miscellaneous Costs |
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Grand Total |