Free Printable Event Budget Template
Printable Event Budget
Prepared By: [Your Name]
Event Name: Annual Tech Conference 2050
Date: May 15, 2050
Location: Downtown Convention Center, Cityville
Event Organizer: [Your Company Name]
1. Income
|
Description |
Estimated Amount |
Actual Amount |
Difference |
|---|---|---|---|
|
Ticket Sales |
$50,000 |
$48,500 |
-$1,500 |
|
Sponsorship |
$25,000 |
$30,000 |
+$5,000 |
|
Donations |
$10,000 |
$8,500 |
-$1,500 |
|
Merchandise Sales |
$7,000 |
$6,200 |
-$800 |
|
Other Income (e.g., grants, auction) |
$3,000 |
$3,500 |
+$500 |
|
Total Income |
$95,000 |
$96,700 |
+$1,700 |
2. Expenses
A. Venue & Space
|
Description |
Estimated Amount |
Actual Amount |
Difference |
|---|---|---|---|
|
Venue Rental |
$20,000 |
$18,500 |
-$1,500 |
|
Insurance |
$2,000 |
$2,000 |
$0 |
|
Security |
$5,000 |
$5,500 |
+$500 |
|
Utilities (e.g., electricity, water) |
$3,000 |
$2,700 |
-$300 |
|
Total Venue Costs |
$30,000 |
$28,700 |
-$1,300 |
B. Catering
|
Description |
Estimated Amount |
Actual Amount |
Difference |
|---|---|---|---|
|
Food |
$10,000 |
$9,500 |
-$500 |
|
Beverages |
$4,000 |
$3,800 |
-$200 |
|
Catering Staff |
$3,000 |
$2,800 |
-$200 |
|
Total Catering Costs |
$17,000 |
$16,100 |
-$900 |
C. Equipment & Supplies
|
Description |
Estimated Amount |
Actual Amount |
Difference |
|---|---|---|---|
|
Audio/Visual Equipment |
$8,000 |
$7,800 |
-$200 |
|
Furniture (chairs, tables, etc.) |
$5,000 |
$5,200 |
+$200 |
|
Decorations |
$2,000 |
$1,800 |
-$200 |
|
Office Supplies (e.g., pens, paper) |
$500 |
$450 |
-$50 |
|
Total Equipment Costs |
$15,500 |
$15,250 |
-$250 |
D. Marketing & Promotion
|
Description |
Estimated Amount |
Actual Amount |
Difference |
|---|---|---|---|
|
Advertising (online, print, etc.) |
$6,000 |
$5,500 |
-$500 |
|
Flyers/Brochures |
$2,000 |
$1,800 |
-$200 |
|
Social Media Ads |
$3,000 |
$3,200 |
+$200 |
|
Other Promotion Expenses |
$1,000 |
$1,000 |
$0 |
|
Total Marketing Costs |
$12,000 |
$11,500 |
-$500 |
E. Staff & Volunteers
|
Description |
Estimated Amount |
Actual Amount |
Difference |
|---|---|---|---|
|
Staff Salaries |
$10,000 |
$9,800 |
-$200 |
|
Volunteer Meals |
$2,500 |
$2,200 |
-$300 |
|
Total Staff Costs |
$12,500 |
$12,000 |
-$500 |
F. Miscellaneous
|
Description |
Estimated Amount |
Actual Amount |
Difference |
|---|---|---|---|
|
Transportation |
$2,000 |
$1,800 |
-$200 |
|
Licenses/Permits |
$1,000 |
$1,100 |
+$100 |
|
Other Expenses |
$500 |
$600 |
+$100 |
|
Total Miscellaneous Costs |
$3,500 |
$3,500 |
$0 |
3. Total Event Budget Summary
|
Category |
Estimated Amount |
Actual Amount |
Difference |
|---|---|---|---|
|
Total Income |
$95,000 |
$96,700 |
+$1,700 |
|
Total Expenses |
$95,000 |
$94,550 |
-$450 |
|
Net Profit/Loss |
$0 |
+$2,150 |
+$2,150 |
